The Untapped Resource: Maximising ROI on Your Marketing Team's Time

By Jodie Byass


The relentless pursuit of ROI (return on investment) is a defining characteristic of marketing. We track every click, analyse every conversion, and meticulously calculate the financial return on every campaign dollar spent. However, in this relentless pursuit, we often overlook a crucial resource – time.

Time is the raw material from which marketing campaigns are built. It's the invisible ingredient in every piece of content, every social media post, and every email blast. Yet, the investment of time in marketing operations often goes unmeasured, leading to a skewed perception of ROI that prioritises financial gains at the expense of efficiency and staff wellbeing.



The Hidden Cost of Inefficiency: Beyond Wasted Hours

Inefficient workflows are like a slow leak in your marketing pipeline. Sure, some tasks get done, but the process is riddled with delays, duplicated efforts, and unnecessary communication bottlenecks. This wasted time on non-strategic activities translates to several hidden costs:

  • Reduced Productivity: Imagine your team spending hours chasing approvals buried in email chains or searching for assets scattered across different folders. This wasted time directly impacts productivity, hindering their ability to focus on high-impact tasks like creative brainstorming and campaign optimisation.
  • Employee Burnout: Constant pressure to deliver with limited time resources can lead to stress and burnout. In a recent study by the American Psychological Association, 75% of employees reported experiencing moderate to high levels of stress at work. This translates to decreased employee engagement, increased absenteeism, and ultimately, higher turnover rates.
  • Missed Opportunities: Inefficiency creates a reactive environment where teams struggle to keep up with the ever-changing marketing landscape. Valuable time spent on administrative tasks or grappling with disorganised workflows steals away opportunities to capitalise on market trends and seize competitive advantages.


The Power of Efficiency: A Time-Based ROI Framework

By prioritising efficiency in marketing operations, we can unlock a new dimension of ROI – a time-based ROI that measures the return we get on the time invested by our team.

Here's how a focus on efficiency translates to a powerful framework for time-based ROI:

  • Increased Productivity (Output/Time Spent) = More Campaign Execution
    Imagine a scenario where your marketing team spends less time tracking down information and more time developing innovative campaigns. Streamlined workflows and centralised platforms like marketing project management software empower teams to focus on strategic activities, leading to a higher output of high-quality work.
  • Improved Staff Wellbeing (Reduced Stress/Time Spent) = Happier and More Engaged Employees
    By eliminating unnecessary complexity and optimising workflows, you create a work environment that fosters creativity and engagement. Reduced stress translates to happier employees who are more invested in their work, leading to better decision-making and a more positive company culture.
  • Faster Time-to-Market (Project Completion Time/Time Spent) = Capitalising on Market Opportunities
    Streamlined processes expedite campaign execution and decision-making. This allows your team to capitalise on market trends and opportunities before the competition, giving you a strategic edge in the ever-evolving marketing landscape.


Marketing Project Management Software: Your Time-Saving Arsenal

Marketing project management software (PMS) is the secret weapon in your arsenal for maximising your time-based ROI. These tools provide a centralised hub for streamlining workflows and boosting team efficiency. Here's how PMS software empowers your team to reclaim valuable time:

  • Task and Project Management: Assign tasks, set deadlines, and track project progress with complete visibility. This ensures everyone stays on track and accountable, eliminating confusion and wasted time spent chasing down updates. Additionally, using online assessment software can help evaluate team performance and skills, ensuring that each member is working to their full potential and contributing effectively to the team's goals.
  • Enhanced Collaboration: Facilitate seamless communication between team members, external stakeholders, and clients. Features like shared calendars, real-time discussions, and integrated file sharing eliminate information silos and email fatigue, leading to faster decision-making and fewer revision cycles.
  • Automated Workflows: Free up valuable time by automating repetitive tasks like data entry, social media scheduling, and email marketing campaigns. This allows your team to focus on more strategic work like creative brainstorming and campaign optimisation.


Marketing Approval Software: Streamlining the Feedback Loop

Marketing approval software integrates seamlessly with marketing project management tools, further enhancing your time-based ROI. These specialised platforms offer features like:

  • Online Proofing: Upload marketing materials like social media graphics, website copy, and video edits for collaborative review. Stakeholders can provide feedback directly on the asset, eliminating the need for lengthy email chains and version control headaches. Annotation tools allow for precise feedback, ensuring everyone is on the same page.
  • Version Control: Track changes, revisions, and approvals across different iterations of marketing materials. This eliminates confusion and ensures everyone is working on the latest version, preventing wasted time spent recreating work.
  • Automated Notification System: Streamline the approval process with automated notifications sent to reviewers when their input is required. This keeps projects moving forward and eliminates the need for manual follow-ups, saving valuable time for both marketing teams and stakeholders.

Data-Driven Insights: Optimising for Efficiency

Both marketing project management and approval software offer robust data analytics capabilities. These insights are crucial for optimising workflows and maximising your time-based ROI. Features like:

  • Resource Allocation Analysis: Identify areas where resources are over or under-utilised. This allows you to optimise team structure and workload distribution, ensuring time is spent efficiently.
  • Project Timeline Tracking: Gain insights into how long tasks typically take and identify areas for improvement. Analyse trends and identify bottlenecks that slow down project progress.
  • Team Performance Monitoring: Track individual and team performance metrics. Use this data to identify areas for training or skill development, ultimately improving team efficiency.

By leveraging marketing project management and approval software alongside a culture of time-consciousness, you can achieve a significant return on your team's most valuable resource. This translates to a happier, more productive workforce, efficient marketing operations, and ultimately, a stronger competitive edge for your business.


Key Takeaways for Implementing Time-Conscious Marketing Operations

  • Shift the Focus: Move beyond financial ROI as the sole metric. Embrace a time-based ROI that values the investment of your team's time.
  • Prioritize Efficiency: Standardize workflows, automate repetitive tasks, and leverage technology like marketing project management and approval software to streamline processes.
  • Empower Your Team: Foster a culture of time-consciousness. Encourage ruthless prioritization and embrace agile marketing methodologies for faster adaptation.
  • Invest in People: Happy and engaged employees are productive employees. Prioritise well-being by reducing stress and fostering a positive work environment.

By implementing these strategies, you can unlock the true potential of your marketing team and achieve a significant return on investment – both in terms of time and financial gains.